Executive Assistant – City – £47,500 – contract position
As an Executive Assistant, based in the London office of a prestigious Insurance Organisation, you will form part of a dynamic team of professionals that focus on developing our specialty insurance portfolio. You will report to both the Chief Underwriting Office and the Managing Director
Carry out standard administrative tasks such as:
*Minute taking and preparation of agendas
*Arranging conference calls, scheduling meetings, arrange lunches and dinner, manage diaries, etc.
*Place reservations and coordinate business trips
*Prepare and submit expense reports
*Manage calls and contacts, both internally and externally, and liaise with other staff members on behalf of senior management
Carry out advanced management support tasks such as:
*Running and preparing statistical reports, extracting financial data, handling information requests, etc.
*Manage and/or follow up on multiple projects simultaneously, meeting deadlines
*Project manage corporate events
*Manage department invoicing
*Pick up ad-hoc projects and tasks and run with them
*Maintain electronic filing systems
Skills and Experience Specification:
*Able to prioritise tasks and projects
*Detail oriented and intuitive
*Excellent customer service, to both clients and employees
*Works well under pressure
*Takes ownership of problems and tasks
*Independent and self-confident
*Punctual, loyal, discreet and reliable
*Proficient technology based presentation skills (PowerPoint, Excel, Word etc.)
*The main objective or asset in this role is to be able to multitask and prioritise your workload autonomously, with clear communication between internal and external stakeholders.
*Working for two senior executives it is imperative that you have meticulous attention to detail, with confidence to raise any questions in a professional manner if required.
*You must be flexible to adapt to the various tasks presented at short notice, always exercising discretion and confidentiality with sensitive information
MW Appointments is acting as an Employment Business in relation to this vacancy.